Contingency hours

Last-Minute Event Help, When You Need It Most

Events don’t always go as planned. Whether a key team member drops out, a major issue comes up, or you simply don’t have the bandwidth to handle something urgent, our Contingency Support service ensures you have an experienced Event Planner ready to step in.

We offer contingency rates for last-minute event assistance, providing expert support exactly where and when you need it.

When to Use This Service

  • Your internal team is overwhelmed and needs additional support

  • A critical part of the event planning process has fallen behind

  • A major issue has come up, and you need an expert to troubleshoot

  • Your event is days (or hours) away, and you need a professional to take over certain tasks

  • Unexpected cancellations or vendor issues have left you scrambling

What We Offer

Every situation is different, so we tailor our approach based on your immediate needs. This may include:

  • Rapid event takeover – Stepping in to manage logistics, vendors, or final execution

  • Crisis management – Identifying problems and implementing quick solutions

  • On-site event support – Handling setup, coordination, and last-minute troubleshooting

  • Vendor coordination – Managing contracts, timelines, and any necessary changes

  • Guest experience fixes – Ensuring everything runs smoothly despite unexpected challenges

Why Work With Us?

With years of experience handling high-pressure events, we know how to step in quickly, assess the situation, and take immediate action. Whether you need full-scale intervention or help with a specific issue, we provide the expertise and efficiency to get things back on track.

How Contingency Rates Work

Because this service requires urgent availability and rapid turnaround, we offer contingency rates based on the scope and urgency of the situation. Contact us as soon as possible, and we’ll provide a clear quote for stepping in.

 FAQs

  • We specialize in rapid response. Depending on availability, we can step in within hours for urgent situations. The sooner you reach out, the better we can assess your needs and mobilize the right support.

  • We offer both! If your event requires immediate on-site support, we can deploy an experienced planner. For situations that can be managed remotely—such as troubleshooting vendor issues, coordinating logistics, or handling guest communications—we can step in virtually to provide fast, effective solutions.

  • We assist with a wide range of events, including corporate gatherings, conferences, private celebrations, brand activations, and more. Whether it’s a large-scale production or an intimate event, we’re equipped to handle last-minute challenges.

  • Absolutely. Many clients reach out in crisis mode, unsure of the full scope of what’s needed. Our first step is a quick assessment call to understand the situation. From there, we’ll recommend a tailored action plan to stabilize and optimize your event.